An overview you can trust
Revenue, quotes, projects and subscriptions from one source. No exports needed.
Work OS for agencies and small teams
One place for your clients.One assistant for the work.
Klantaro reads your email, WhatsApp, meetings and documents, remembers what’s going on with each client and gets the work ready. You approve. You stay in control.
No credit card needed · Runs on your own Google Workspace · Data stays in the EU
One place instead of seven tabs
The product
Built for everyday work
One pipeline, one lifecycle
From prospect to client to churned. Klantaro notices when someone goes quiet.
Today is ready
What needs doing today, who is waiting on a reply and what Klantaro has already prepared.
How it works
Connect, read along, approve
No migration, no new way of working. Klantaro plugs into the tools you already use and starts by listening.
- 01
Connect your Workspace and channels
Gmail, Calendar, Drive, WhatsApp and your accounting. Log in once, then Klantaro reads along. No double entry.
- 02
Klantaro builds a file for every client
Every email, conversation and document is recognized, linked to the right client and summarized. Facts get a source and an expiry date.
- 03
You approve, Klantaro does the work
Replies, tasks, quotes and follow-ups are ready at the push of a button. What you approve often can eventually run without you. With an undo window and a full log.
Integrations
Klantaro reads along with everything you already use
Log in once per integration. After that, every message, meeting and document ends up with the right client.
Google Workspace
Gmail, Calendar, Drive and Meet. Every email, meeting and document gets linked to the right client. Replies wait as drafts in your own Gmail.
WhatsApp Business
Client chats land in the same inbox as your email. Klantaro recognizes the number, reads along and drafts a reply. You hit send.
Instagram, Messenger, LinkedIn
DMs land with the client, posts stay separate. So the inbox never mixes a conversation with a campaign.
Moneybird
Quotes, invoices and subscriptions per client. Paid, late or expired: Klantaro spots it and suggests the next step.
Meetings via Recall.ai
A note-taking bot joins Meet, Teams or Zoom. Only with the client’s consent. Agreements and action items are ready when the call ends.
Search Console, GA4, Google Ads
Metrics per client website. If traffic drops or a campaign runs dry, the signal shows up with that client, not in a separate dashboard.
Shopify
For clients with an online store: revenue, orders and stock alerts next to their email and invoices. One view per client.
ClickUp import
Move your projects, tasks and clients over once. After that, Klantaro is the source and nothing needs tracking twice.
Cloudflare and GitHub
For agencies that build websites: deploys, outages and SSL renewals per client. A site that goes down becomes a task for that client.
MCP integrationComing soon
Klantaro inside your own AI assistant
Already working with Claude, ChatGPT or another AI assistant? Soon it can pull client information straight from Klantaro through MCP. Ask about a client, a meeting or an open item without opening the app.
An assistant that’s one step ahead
The right reply, with the context attached
A client emails. Klantaro pulls up what was agreed before, what’s still open and who decides, and drafts a reply. You read, edit or approve. No more digging through a thirty-email thread.
After the meeting, the actions are ready
Klantaro takes notes, links the agreements to the client and creates the tasks in the project. You see one card with what was promised and to whom. One click and it’s on the board.
Clients book themselves, you know what it’s about
Share your booking page and clients pick a time that actually works for you. Klantaro adds the meeting to your calendar with a Meet link, recognizes who’s booking and preps what’s going on beforehand. Someone new lands in your pipeline automatically.
See Booking →Gmail+ Calendar · Integration
Your inbox, sorted by client
Klantaro reads along in Gmail and Google Calendar. Every email lands with the right client, with a summary and a reply waiting as a draft in your own Gmail.
- New request? There's a lead in the pipeline.
- Attachments go to the client folder in Drive.
- Meeting on your calendar? You get a briefing beforehand.
WhatsAppIntegration
WhatsApp messages count too
Clients text as often as they email. Klantaro links every WhatsApp chat to the right client, pulls out the questions and has a reply ready before the 24-hour window closes.
- Request in a WhatsApp message? There's a task on the board.
- Reply ready before the window closes.
- The whole conversation is in the client file.
Integrations
Social media from your own work
Klantaro schedules posts for Instagram, Facebook and your LinkedIn company page. The idea comes from what actually happens: a delivered project, a new service, a job opening. You approve, Klantaro publishes.
- One post, tailored to each channel.
- Nothing goes live without your approval.
- Schedule weeks ahead, for your clients too.
Integration
Your accounting joins the conversation
Klantaro reads quotes, invoices and subscriptions straight from Moneybird. For each client you see what's outstanding, what's been paid and what's expiring, without switching tabs.
- Quote accepted? Klantaro creates the project.
- Invoice overdue? A reminder is ready for your approval.
- Subscription expiring? You hear about it thirty days ahead.
All in one
Everything in one system. Custom work when you need it.
Your subscription includes the modules and integrations an agency uses every day. Use something of your own? We build it in, just for your workspace.
- 01Tell us what you needAn integration, report or recurring workflow.
- 02Fixed price upfrontYou know the cost, on top of your subscription.
- 03We build it in your workspaceJust for you, alongside everything already there.
Your KlantaroINCLUDED
- Client Brain
- Inbox
- Pipeline
- Projects
- Meetings
- Booking
- Social publishing
- Email marketing
- Subscriptions
- +710 integrations
- Your integratione.g. industry software
- Your reportin your format
- Your workflowfor a recurring process
Pricing
Per team, not per seat
Everyone at your agency gets access. You pay for the number of clients Klantaro keeps track of for you.
Solo
For the freelancer with a steady set of clients.
€49per month
Start free- Up to 25 clients
- Gmail, Calendar, Drive
- Client file and draft replies
- Chat with your own data
Team
For agencies of up to 15 people.
€149per month
Book a demo- Up to 150 clients, unlimited team members
- Everything in Solo, plus WhatsApp and accounting
- Meeting notes and action items
- Pipeline, projects, quotes, subscriptions
- Autonomy per agent, with approval
Agency
For agencies with multiple teams or brands.
Custom
Contact us- Unlimited clients
- Multiple workspaces, one login
- Custom integrations and outreach
- White label: your own logo and colors
- Data processing agreement and SLA
Stop searching for what you already knew.
Connect your Workspace and see within an hour what Klantaro already knows about your clients. Cancel any month.